A coworker lent me the CD versions of Getting Things Done Fast. Listening to the CDs is fun in that it’s a lot like having David Allen personally cheer you.
There isn’t much new there that isn’t in his book, but having read the book sometime ago, it was a great refresher. There’s a lot of good stuff in the GTD methodology and it’s unlikely you’ll incorporate it all in your first fell swoop. (I know I didn’t.) It’s a bit like the Perl of time-management. You can learn as you go, it makes you more efficient, it’s practical and people look at you a little crazy when you tell them how much you love it.
Three big things I got out of this go round:
- Bring GTD into the home
- The difference between collect & process
- The importance of just getting things out of your head
1) Not being one for structure, I first cringed at the thought of using any type of “time management” at home. I like having time to follow my impulses, reading or doing whatever strikes me at the moment.
However, after only a few days of giving it a go, I’m convinced. I spent this weekend getting an inbox for home, organizing the various pieces of paper, receipts, books lying around my apartment. Aside from having a cleaner house, I’m also better organized, meaning more efficient, meaning I have more unstructured time.
2) There’s a big temptation & natural tendency to combine collection & processing. E.g., in a meeting, I would attempt to place next actions on my next action list as they came up, etc. Inefficient, as it requires bouncing around multiple contexts, hunting for the appropriate one, etc. These days, I just make a quick note in my spiral notebook and move on. Some simple notation (a ! before to call attention to action items, etc.), helps when reviewing notes for collection at the end of the day.
I believe Allen says you can throw your notes away at that point, but I’m a little too paranoid for that.
3) Like notes in a meeting, I’ve taken to make it a point to quickly jot down any random thought. From the trivial to the big, it’s quickly out of my head, and in written form, waiting to be collected and process latter in the day.